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Revalidation guidance

Guidance on revalidation

This section contains advice on how to prepare for your revalidation  if you have a Prescribed Connection to the Faculty of Public Health as your Designated Body.

Steps to revalidation

Establish a Prescribed Connection to the correct Designated Body

The organisation to which a doctor would establish a Prescribed Connection to for the purposes of revalidation, i.e. their Designated Body is determined in law.

  • If you need help to find out which Designated Body you should connect to see the online tool on the GMC’s website.
  • If you connect to FPH as your Designated Body we will ask you to confirm the connection to us as soon as possible.
  • Only those who are Members of the Faculty of Public Health and in Good Standing with us may take up the FPH revalidation service we offer. Incorrect connections to FPH will be removed by us regardless of the revalidation recommendation date.

Confirming the Prescribed Connection to FPH

FPH must receive the following documentation before proceeding with a doctor’s revalidation.

  • Signed FPH/Doctor agreement form
  • Payment of the Revalidation Service fee

Doctors will be sent further information to help them progress their revalidation only after receipt of the above items.

Preparing for revalidation

Annual appraisals are the foundation of revalidation, building a portfolio of supporting information over a period of five years, based on GMC requirements. Your portfolio will inform the Responsible Officer in making a recommendation to the GMC about your revalidation.   To prepare for annual appraisals, doctors should:
Familiarise themselves with the GMC’s guidance:

Preparing for the appraisal meeting

FPH has produced a brief guide to assist doctors in preparing for the revalidation appraisal through the Faculty of Public Health. It is designed for doctors with a Prescribed Connection to FPH and should be read in conjunction with the associated FPH Revalidation Policies.

  • FPH Revalidation Ready Appraisal Meeting Guide –guidance on the process and timings for the appraisal

There are six types of supporting information a doctor is expected to provide and discuss at the appraisal meeting, these are:

  1. Continuing Professional Development
  2. Quality Improvement Activity
  3. Significant events
  4. Feedback from colleagues
  5. Feedback from patients where applicable
  6. Review of complaints and compliments

Completing the MyL2P On-line Appraisal Support Tool

All members with a prescribed connection to FPH are required to use the MAG form which is incorporated into the online revalidation and appraisal system provided by FPH.

MyL2P allows doctors and appraisers to enter information and attach documents before and after the appraisal meeting. It has been designed with the appraisal meeting in mind, in a logical manner that mirrors how the appraisal conversation may flow.

The MyL2P on-line portfolio is designed to help you order your information is a logical order that is easy for both you and the appraiser to understand. You must ensure that you have completed all relevant sections of the portfolio ahead of your appraisal.

Other documents which may assist in compiling the supporting information required for the appraisal portfolio

  • Quality Improvement Activity: Guidance from the Faculty of Public Health 
  • Faculty of Public Health Tips on Writing Effective Reflective Notes
  • FPH Specialty Specific Guidance

Multi source feedback requirement

Evidence of feedback from patients and colleagues (multi source feedback) must have been undertaken no earlier than five years prior to the first revalidation recommendation i.e at least once within every five year revalidation cycle

Doctors who do not see patients will not have to collect patient feedback. However, we would recommend that you think broadly about what constitutes a patient in your practice. Depending on your practice, you might want to collect feedback from a number of other sources, such as families and carers, students, suppliers or customers. We recognise that, due to the nature of particular types of practice, it may not be appropriate for some doctors to collect feedback from their patients. We recommend that you discuss what would be most appropriate for you with your appraiser.

It is the doctor’s responsibility to ensure that a suitable Multi Source Feedback exercise has been undertaken prior to the revalidation recommendation date.
FPH does not offer an MSF tool, however we can direct doctors to a suitable MSF tool which meets the criteria set by the GMC.

Revalidation recommendation

Revalidation recommendations will require a cumulative review of appraisals over a 5 year period. It is the doctor’s responsibility to ensure that the appraisal outputs for the whole five year cycle are available to the Responsible Officer and as such must be included in the doctor’s completed MAG Form. 

In addition, it should be stressed that ensuring a recommendation can be made to the GMC (including the presentation of necessary and sufficient supporting information and completed annual appraisals) is the responsibility of the doctor wishing to retain their licence to practice.
There are three types of recommendations the RO can make to the GMC. These are: 

  • Recommendation to revalidate (the doctor is up to date, fit to practise and should be revalidated) 
  • Recommendation to defer (the RO needs more information to make a recommendation about the doctor) 
  • Recommendation of non-engagement (the doctor has failed to engage with any or all of the systems or processes, including appraisal, that support revalidation). 

It should be noted that the final decision regarding the revalidation of an individual doctor rests with the GMC and not the Responsible Officer or appraiser.

FPH has produced a handy Revalidation Guide. This downloadable PDF contains all of the essential facts about revalidation including specialty-specific guidance, clarification on supporting information and reflective notes. 


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