About the e-portfolio
Latest update – 3 July 2015
As part of our on-going effort to keep you updated on e-portfolio developments, a new communication has been put together and circulated to all e-portfolio stakeholders. The latest communication can be found below. For reference, we have also published all the most historically significant e-portfolio communications below in date order.
Latest E-Portfolio Communication Update – 3 July 2015
E-Portfolio Communication Update – 19 May 2015
E-Portfolio Communication Update – 24 March 2015
E-Portfolio Communication Update – 27 February 2015
E-Portfolio Communication Update – 13 February 2015
E-Portfolio Communication Update – 22 January 2015
E-Portfolio Communication Update – 22 December 2014
New e-portfolio system
- Activity summary sheet [Word 20KB]
- Educational supervisor report [Word 25KB]
- Academic supervisor report [Word 19KB]
- LOSOS Sign-off Sheet [Word 117KB]
- Phase 1 Learning Outcomes Sign-off Sheet [Word 23KB]
- Phase 2 Learning Outcomes Sign-off Sheet [Word 24KB]
- Phase 3 Learning Outcomes Sign-off Sheet [Word 24KB]
- Guidance to creating and maintaining a Professional Learning Portfolio [Word 911KB]
- Template for Phase 1 Learning Outcomes Work-based Assessment Record Sheets [Word template 43KB]
- Template for Phase 2 Learning Outcomes Work-based Assessment Record Sheets [Word template 43KB]
- Template for Phase 3 Learning Outcomes Work-based Assessment Record Sheets [Word template 43KB]
- Template for EMS Work-based Assessment Record Sheets [Word template 59KB]
- Learning Agreement Form [Word 22KB]
Trainees are encouraged to log each area of work/experience into a standard format which records the aims, methods, results and outcomes supported by personal reflection on the lessons learned. This portfolio will allow audit of each learning outcome against each piece of work recorded as evidencing the learning outcome.
The trainee will also maintain a record of out-of-hours calls, action taken and learning. The portfolio will be presented at each RITA for scrutiny. The portfolio provides a comprehensive record of the package of assessment for each trainee.
- Public Health Training Portfolio 2004 [pdf] **
- Public Health Training Portfolio 2004 [Word]
- List of changes made to the Training Portfolio in it's revised form (2004) [pdf]
- RITA competency grid [pdf]
**Guidance to using the Portfolio
The Portfolio consists of:
Section A - which allows trainees to indicate those competencies they have achieved and maintained and demonstrate evidence to support this
Section B – which should contain information for personal use and reference
The notes below supplement the guidance printed at the front of the portfolio.
Trainer/educational supervisors and trainees should allocate dedicated time to peruse the portfolio together at least annually as part of regular appraisal.
It will be normal for several gaps to remain in the portfolio in the early years of training. A 'gap analysis' can be very helpful in determining the training objectives of a planned training placement.
Please take careful note of those competencies which must be achieved by a definite stage in training: all other competencies can be achieved at any stage.
It is recommended that every trainee keep a master copy of the portfolio Part A on which trainers' original signatures may be recorded and dated when a competency is achieved. Alternatively, a record of trainers' signatures can be maintained using the competency grid developed in West Midlands. Apart from signatures and dates achieved, this master copy may contain sparse information, while the detailed record will be contained in the annually completed Part A (which will be completed electronically in most cases) and submitted for annual review.
The trainer should sign only when the competency has been achieved to the standard expected of a newly appointed consultant/specialist.
In addition to the paper copy, every trainee should keep an electronic version of the portfolio (backed up on disk) which should be updated with each annual review, and between reviews a relevant. On this copy type in any dates for competencies that have been 'signed off' by your trainer. The RITA Panel will be helped if comments and 'signatures' added since the last review are typed in bold.
For more senior trainees who choose to use the new portfolio (i.e. that revised in 2004), there may be difficulty in accessing a past trainer who supervised some competency areas. In such cases, the trainee is advised to ask their current trainer to 'sign off' the competency area, based upon evidence from their knowledge of the trainee and upon evidence from the trainee's portfolio of work.