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Training e-Portfolio

About the e-Portfolio

The FPH electronic portfolio (e-Portfolio) system provides Specialty Registrars with a central platform for the management of information and documentation on progression of learning against the public health specialty training curriculum (http://www.fph.org.uk/specialty_training) during their time in training. The e-Portfolio allows trainees to relate documentation and evidence to the curriculum and incorporates the ability to record various sign offs.

The information within the e-portfolio is the responsibility of the Registrar to maintain and keep up to date. The e-Portfolio is to be used in conjunction with the 2007 and 2010 public health curriculum and assessment systems. Policy on how training is organised and arranged can be found within the Gold Guide.

The training e-Portfolio is managed by the registrar who must reflect on and record their achievements on an on-going basis. The e-Portfolio system has NOT been designed to replace face-to-face meetings, or be used as the sole method of communication between registrars and supervisors, but is intended to be used as a complimentary tool to aid recording training activity.

Latest update – 3 July 2015

As part of our on-going effort to keep you updated on e-Portfolio developments, a new communication has been put together and circulated to all e-Portfolio stakeholders. The latest communication can be found below. For reference, we have also published all the most historically significant e-portfolio communications below in date order.

Latest E-Portfolio Communication Update – 11 August 2015
E-Portfolio Communication Update – 3 July 2015
E-Portfolio Communication Update – 19 May 2015
E-Portfolio Communication  Update – 24 March 2015
E-Portfolio Communication Update – 27 February 2015
E-Portfolio Communication Update – 13 February 2015
E-Portfolio Communication Update – 22 January 2015
E-Portfolio Communication Update – 22 December 2014


New e-Portfolio system

In February 2015, FPH launched a new e-Portfolio system which can be accessed here:

https://eportfolio.fph.org.uk/

Please note that passwords issued for the former e-Portfolio system will not work with the new system.

Prior to go-live, each person who had a login for the old portfolio will have been sent an automated email confirming the URL of the new e-Portfolio as well as their username and password. In the case of those registrars who were sent these after the initial data migration in November last year, the log-in details will be the same. If you are a previous user of the e-Portfolio and have not received your log-in, please email: educ@fph.org.uk

Dealing with Migration Anomalies/Issues
We are aware that there are some registrars who identified anomalies in the migration of their data to the new system. The Education and Training team are reviewing these on a case-by-case basis.  

Guidance
Manuals on the functionality of the new system are available for download. Many thanks to Anna Seale, one of the FPH e-Portfolio champions, who has created a series of video tutorials on the new system which can be accessed via the links below:
*Please note that some menu/page and link titles have changed since production of the video tutorials. In addition, deanery administrator access and Educational and Academic Supervisor Report and Learning Agreement Form functionality has been added to the system. Please refer to the latest user manuals for further information.*

Feedback
In order to manage feedback, including any questions or issues you might have around the new system, we would ask you to contact your local e-Portfolio champion in the first instance. If they are unable to resolve your query, please email your query to

Useful forms:

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Training Portfolio - Pre-August 2007 curriculum

Trainees are encouraged to log each area of work/experience into a standard format which records the aims, methods, results and outcomes supported by personal reflection on the lessons learned. This portfolio will allow audit of each learning outcome against each piece of work recorded as evidencing the learning outcome.

The trainee will also maintain a record of out-of-hours calls, action taken and learning. The portfolio will be presented at each RITA for scrutiny. The portfolio provides a comprehensive record of the package of assessment for each trainee.

**Guidance to using the Portfolio

The Portfolio consists of:

Section A - which allows trainees to indicate those competencies they have achieved and maintained and demonstrate evidence to support this

Section B – which should contain information for personal use and reference

The notes below supplement the guidance printed at the front of the portfolio.

Trainer/educational supervisors and trainees should allocate dedicated time to peruse the portfolio together at least annually as part of regular appraisal.

It will be normal for several gaps to remain in the portfolio in the early years of training. A 'gap analysis' can be very helpful in determining the training objectives of a planned training placement.

Please take careful note of those competencies which must be achieved by a definite stage in training: all other competencies can be achieved at any stage.

It is recommended that every trainee keep a master copy of the portfolio Part A on which trainers' original signatures may be recorded and dated when a competency is achieved. Alternatively, a record of trainers' signatures can be maintained using the competency grid developed in West Midlands. Apart from signatures and dates achieved, this master copy may contain sparse information, while the detailed record will be contained in the annually completed Part A (which will be completed electronically in most cases) and submitted for annual review.

The trainer should sign only when the competency has been achieved to the standard expected of a newly appointed consultant/specialist.

In addition to the paper copy, every trainee should keep an electronic version of the portfolio (backed up on disk) which should be updated with each annual review, and between reviews a relevant. On this copy type in any dates for competencies that have been 'signed off' by your trainer. The RITA Panel will be helped if comments and 'signatures' added since the last review are typed in bold.

For more senior trainees who choose to use the new portfolio (ie. that revised in 2004), there may be difficulty in accessing a past trainer who supervised some competency areas. In such cases, the trainee is advised to ask their current trainer to 'sign off' the competency area, based upon evidence from their knowledge of the trainee and upon evidence from the trainee's portfolio of work.

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